PRIVACY STATEMENT INAGRO VZW
Version 22 October 2018. Check this page regularly for the most
§ We value the protection of
your personal data.
§ Which personal data do we
§ Why do we process your
§ How do we process your
§ Do we share your personal
data with third parties?
§ What are your rights and how
can you exercise them?
§ Processing operations by
§ Where can you go if you are
not satisfied with the way we handle your data?
We value the protection of your personal data.
The protection of your privacy is very important to us and your
personal data are processed with the necessary care. The personal data you
provide us are processed by Inagro vzw, Ieperseweg 87, 8800 Rumbeke-Beitem with
company registration number 0417.474.241. In other words, Inagro vzw is the
data controller of your data. We work in accordance with the provisions of the
General Data Protection Regulation (GDPR) of 24 May 2016.
Inagro vzw is an External Independent Agency of the Province of
Which personal data do we process?
We process the following categories of personal data:
§ identification data such as
company name, surname, name, agriculture registration number, VAT number,
address, telephone and mobile number, e-mail.
§ national register number and
identity card number.
§ financial and transaction
data such as bank account numbers, payments, supplier data.
§ electronic identification
data such as IP addresses, cookies.
§ information about your
personal interests in agricultural and horticultural sectors or topics.
§ audio recordings,
photographic and visual material.
§ information about how you
work, where you find information, what you work with, etc.
data end up with us:
§ because you provided these
data to us.
§ because we collect these data
when you use our sites.
§ because we received them
through other sources (other authorities or partners).
also process personal data for statistical investigation, but these data are
pseudonymised. This means we are unable to trace these data back to individuals
or people. In other words, based on these data we can no longer identify
Why do we process your personal data?
We process your personal data based on either:
§ your consent.
§ a contract we conclude
§ a legal obligation that must be
§ a task we need to execute as
an authority or knowledge institute in the context of the general interest or
The aim of the processing of personal data has different
We process your details:
§ to organise and invite you to
events, demos, trade fairs, workshops (3.1).
§ to allow electronic
newsletters to be sent (3.2).
§ for promotional purposes
§ to introduce you to and to
use our services (3.4).
§ to be able to carry out
target group research (3.5).
§ to ensure our website
functions well (3.6).
Events, demos, trade fairs, workshops
Inagro regularly organises events such as consultations,
workshops, demos and trade fairs, possibly with external partners. To be able
to organise these events we need your data. In other words, we also use your
personal data to invite you to these activities, usually via your e-mail
address but possibly also in writing. At all times you can object to the use of
your data for these purposes free of charge (see infra).
After an event we also sometimes use your data to provide
documentation, visual reports, satisfaction surveys, etc.
Newsletters and online communication
In a personalised newsletter, Inagro informs you about any news
and activities related to our operation. You will only receive this newsletter
after online registration on www.inagro.be and after selecting your personal
At all times you can decide to undo this registration, change
your interests and other contact data, choose not to receive any more
newsletters/invitations. You can do this on the website under ‘My data’.
We make photographs and films on various occasions. Our
employees do this themselves, or we work with professional photographers. These
photographs and films are used for promotional purposes to publicise our
operation. At all times you can object to the use of your data for these
purposes free of charge (see infra).
Inagro offers various free or paying services. We need your data
to be able to carry out these services properly. We use these data to reach
agreements, share results, make advice reports or issue warnings.
Target group research
Inagro regularly conducts research into the use of certain
techniques, methods, insights, etc. among its various target groups.
Information collected in these surveys is processed anonymously and allows us
to adapt our research programme, our services or our communication to your preferences.
Functionality of our website
The Inagro website is developed to offer a personalised
environment to the user. We do this by creating an online profile (account) in
which you indicate your preferences. However, most parts of the website are
also accessible without an account. In other words, some parts are only
accessible with a login and password.
We want our website to work well and for you to quickly find
what you are looking for. This is why we collect data of visitors using various
techniques such as Google Analytics. These data are not collected individually
but are aggregated in generic reports.
We also want your visit to our website to be as optimal as
possible. That is why we work with cookies. You can use the settings of your
installed or removed. Note: if you don't allow cookies our site may not work
Our websites may contain hyperlinks to websites not managed by
Inagro. Such hyperlinks are provided for information purposes only. On visiting
Inagro also uses tools to measure and monitor the impact of our
newsletters and digital invitations: was the e-mail opened or not, was a
hyperlink clicked or not, etc. These tools are used to better align the Inagro
offer to your needs.
How do we process your personal data?
We do our very best to ensure only personal data belonging to
you are processed which are necessary for the purposes described above. The
data are stored for as long as is necessary to be able to offer our
We take all technical and organisational measures to ensure the
secure processing of your data and we require third parties who handle or
process your personal data for us to do the same by means of a processor
Access to your personal data is restricted to prevent
unauthorised access, change or misuse and is only permitted for those workers
who need your data to carry out their job. These workers are obliged to treat
the data discreetly and respect all technical requirements to process the data
Do we share your personal data with third parties?
We do not share your personal data with third parties, except in
the following cases:
§ you have given us your
§ we are legally obliged to do
§ they are requested in the
context of a judicial inquiry.
§ it is necessary to achieve
the aforementioned goals (see "Why do we process your personal
data?"). These third parties need to provide us with the necessary
guarantees in a processor agreement with regard to processing your personal
Various public bodies
Inagro vzw is also a partner in several European projects.
Personal data often needs to be provided to the project partners in the context
of these projects. As they also belong to the EU, they also apply the European
General Data Protection Regulation (GDPR) of 24 May 2016.
List of participants
If you participate in these events, we assume that your surname,
first name and organisation may be disclosed to the other participants of the
event, if that were to contribute to the scope and success of the event. For example,
we do this at events aimed specifically at networking and making
Photographic and visual material
Photographs and films are processed via our media database. Our
workers have access to this media database and may use the material in the
context of their commissions. This also means they are able to publish this
material via our website, social media and printing. In addition, photographic
and visual material can be provided to other local authorities and (project)
partners, but this is under strict conditions and only for purposes related to
Hosting and service providers
To process your data we use a number of applications or
programs. A number of these applications are at specialised external service
providers. Some of these suppliers also developed the application and manage
the application for us. In other words, they act as processor commissioned by
Inagro. The necessary processor agreements with these suppliers are in place.
This means they will also meticulously and correctly handle your personal data
and that we will check this.
What are your rights and how can you exercise them?
As a data subject you have certain rights and Inagro wants to
ensure you can exercise them simply:
§ Right to information: you
have the right to know which of your data we collect, why we do this, which
operations we carried out with your data, etc.
§ Right of access: you have the
right to view your personal data at all times.
§ Right of rectification: you
have the right to correct and/or supplement your personal data;
§ Right to erasure/to be
forgotten: you can ask us to delete your personal data.
§ Right to restriction of
processing: your personal data may (temporarily) not be processed and changed.
§ Right to portability: you
have the right to request your personal data (copy). In addition, you may ask
us to transfer your data directly to another body.
§ Right to object: you may
object to the processing of your personal data.
However, you need to take into account that not all these rights
can be invoked without reason. The European General Data Protection Regulation
(GDPR) of 24 May 2016 has provided exceptions in this sense. A refusal on our
side will always be motivated.
For certain processing operations you, as data subject, always
have the right to withdraw your consent free of charge. You can do this by
going to the website www.inagro.be and logging in to ‘My data’. At the bottom
you can unsubscribe for the news items.
For photographic and visual material you can contact the
organiser or the photographer at the moment itself that you do not want to be
filmed or photographed. When a photograph or film is published in which you can
be recognised and you want to undo this publication, sending your question by
e-mail to firstname.lastname@example.org suffices. Don't forget to mention which photograph
or film it concerns and where you saw it. We may request more information to
verify whether your question is lawful.
If it does not concern newsletters, invitations or photographic
and visual material but other processing activities in which your personal data
are used, you can exercise your rights as follows:
Enter the form "exercise
rights" and send it
§ By e-mail to
§ By letter to Inagro vzw attn.
Privacyverantwoordelijke, Ieperseweg 87, 8800 Rumbeke-Beitem.
Note: to answer your question we need proof of your identity.
You can do this by including a copy or a scan of your identity card. We will
only use this copy or scan to determine whether you are effectively the data
subject whose personal data are being processed, or the parent or the guardian
in the event of minors under the age of 16. As soon as we are both satisfied
with the response to your question we will destroy the copy or scan.
Processing operations by Provinciebestuur West-Vlaanderen
Inagro is a provincial External Independent Agency of the
Province of West-Vlaanderen and as such is responsible for the provincial
policy. The Provinciebestuur West-Vlaanderen also processes your personal data
according to the European General Data Protection Regulation (GDPR) of 24 May
2016. For more information on how they do this we refer to the Provinciebestuur
Where can you go if you are not satisfied with the way we handle
We do our utmost to handle your personal data correctly. If you
are not satisfied with our work method, first contact our internal privacy
controller or the data protection officer of the province. The contact data are
available at the bottom of this page.
If you are still not satisfied with our method or if you have
complaints about the processing of your personal data, you should contact the
Data Protection Authority:
Commission for the protection of privacy
Drukpersstraat 35, 1000 Brussels
Tel. +32 (0)2 274 48 00
Questions about the processing of your personal data?
Privacy controller Inagro
051 27 33 62
Data protection officer Province of West-Vlaanderen
0493 31 29 52